Finance Operations Officer

Join one of Victoria's leading not for profits and be a part of something big!

Competitive Salary + Tax reducing salary package

Full time | Ongoing Role | Location: Box Hill | Monday to Friday (Hybrid model)

About St Vincent de Paul Society

For more than 170 years we have been providing practical and compassionate support to people across Victoria whose daily struggles can include putting food on the table, paying essential utilities and ensuring their children remain at school to obtain an education.

Our organisation provides many services and programs, including soup vans, education programs, home visitation programs and VincentCare Victoria (VCV), which assist some of Victoria’s most vulnerable communities, such as people experiencing homelessness, the housing crisis and family violence, and the elderly.

Little bit about the role

Are you an experienced finance professional with a passion for accuracy, process improvement, and meaningful work? At the St Vincent de Paul Society Victoria, we’re looking for a skilled and detail-oriented Finance Operations Officer to join our team and support key financial functions that help us deliver on our mission of compassion and service.

In this hands-on role, you will be responsible for Accounts Receivable, Credit Card Administration, and Accounts Payable support across the organisation. You will play a vital part in managing day-to-day transactions, supporting financial controls, and ensuring compliance in a dynamic, multi-entity environment.

This is an exciting opportunity for someone who thrives in a collaborative, purpose-driven workplace and is eager to contribute to continuous improvement across finance operations.

Your responsibilities

As the Finance Operations Officer, you will:

• Manage Accounts Receivable – Invoice across the Group including intercompany transactions, receipt payments, process refunds with appropriate approvals, and regularly analyse aged debtors to follow up for prompt recovery.
• Administer Credit Card Systems – Maintain the Expense Management system (ExpenseMe Pro) and Credit Card management system, support cardholders, respond to credit card queries, and complete weekly and monthly reviews and reporting.
• Support Accounts Payable – Accurately and timely process invoices for the Group, maintain vendor records, process payments in line with Delegation of Authority policy, and support multi-entity and intercompany transactions.
• Ensure Compliance and Internal Controls – Maintain systematic and complete record keeping for audit trails, ensure vigilance around fraud and system controls, and work within policies, procedures, and legislative requirements.
• Collaborate and Contribute to Team Culture – Actively attend and participate in team meetings, promote organisational values, and contribute positively to a culture of continuous improvement and change.

About you

You are a detail-focused and highly organised finance professional who thrives in a fast-paced environment, with a commitment to accuracy, strong time management, and effective collaboration. You bring the skills and knowledge needed to support complex financial operations while working within deadlines and organisational policies.

Key skills and experience include:

• Demonstrated experience in high-volume Accounts Receivable and Accounts Payable processing
• Proven expertise in corporate card expense management systems and finance administration
• Strong administrative and computer literacy, particularly with Microsoft Excel, Outlook, and Word
• Good understanding of General Ledger concepts within a multi-entity, complex structure
• Working knowledge of GST and experience with ERP systems, preferably Microsoft Dynamics Business Central
• Ability to prioritise tasks effectively and work accurately under pressure while maintaining attention to detail
• Excellent written and verbal communication skills, and a collaborative team approach
• Tertiary qualifications in finance or accounting are desirable

 Why work for us?  We offer

• Salary packaging, sometimes called salary sacrificing is a huge attraction here! It is a popular way of providing employees in the community sector with tax benefits over and above their salary. It means the real value of a salary package can be significantly higher than the nominal value.
• We make an incredible difference in the lives of over 300,000 people every year.
• We believe in families, so we like to provide a family-friendly environment in which to work.
• We offer a place where you know you are contributing to a firm committed to helping others. We are passionate about #SocialJustice.
• Hybrid working model.

Where good happens #Goodworks

If this opportunity sounds perfect to you and you meet our essential requirements, we can’t wait to hear from you! Please send us your updated CV and a cover letter that tells us a little more about you and your suitability for the role.

Please click here for a copy of the Position Description.

Applications close: 18^th July 2025 at 12.00 am.

Please note: Candidates may be reviewed and progressed as applications are received, rather than after the advertised closing date. SVDP reserves the right to close the advertisement at any time. We encourage you to submit your application as soon as possible to ensure due consideration is given to your suitability.

Prior to any commencement to employment, pre-employment checks must be completed. This will include reference checking, a national criminal history and right to work check and a working with children check.

St Vincent de Paul Society Victoria is proactive in supporting child safety; we value diversity and aim to build an inclusive environment that champions, embraces and respects differences; we encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientations, and gender identities and expressions.

No agencies please.