Administration Assistant - NILs (No Interest Loans)

Join one of Victoria's leading not for profits and be a part of something big.

Part time role - Geelong

12 hours a week - Across 3 days

Competitive Salary  + Tax reducing salary package!

About Us

For over 170 years we have been in Victoria assisting people through the challenges of poverty and exclusion address suffering, advocating against inequality and promoting human dignity and self-determination.

Overall, St Vincent de Paul Society Victoria has many arms and services. These include soup vans, education programs, home visitation programs and VincentCare Victoria, which provides a range of services and programs for people who are experiencing or at risk of homelessness and disadvantage. This includes crisis accommodation, drug and alcohol dependency programs, and housing.

About the Team

For many people, paying for essential goods and services is a struggle. Without a fridge you can’t store fresh food, without a computer kids can be left behind at school. The Vinnies No Interest Loans Scheme (NILS) team provides small loans with no interest or charges to allow people on low/limited incomes to purchase essential goods and services. 

About the Role

For many people, paying for essential goods and services is a struggle. Without a fridge you can’t store fresh food, without a computer kids can be left behind at school. Vinnies NILs provides a safe, fair and affordable credit alternative.

Reporting to the NILs Coordinator, the Vinnies NILs Administration Assistant will support the delivery of exceptional services of Vinnies NILs in provision of small loans with no interest or charges to allow people on low/limited incomes to purchase essential goods and services.  

This position is pivotal to providing a strong base for the successful operation of the Society’s NILs Program. The Vinnies NILs Administration Assistant will assist the NILs Coordinator in managing the operations of the NILs Program for the organisation under the guidance and management of the Senior Operations Manager – Special Works and the Chair of Vinnies NILs Program.

About You

If you are a brilliant communicator with excellent administration and numeracy skills and possess a genuine desire to make a difference to the lives of others, we would love you to read on… 

More specifically you will have:

• Certificate IV or Tertiary Qualification in finance, accounting or bookkeeping (desirable)
• Well-developed administrative skills
• Demonstrated experience in preparing and managing financial reporting and reconciliations
• Well-developed analytical and numeracy skills
• Experience in training and upskilling
• Demonstrable skills in marketing and promotion
• Strong written and verbal communication skills

Knowledge / Experience

• Excellent computer skills including Microsoft suite of products and ability to use custom software
• Experience with a loan management or financial system would be advantageous
• Good time management and ability to work without supervision
• Ability to work constructively and collaboratively with volunteers as well as key stakeholders
• Good facilitation, problem solving and negotiation skills
• Demonstrated experience in marketing and promotion – including social media
• Ability to critically review and develop processes
• Understanding of client confidentiality

Key Responsibilities: 

You will assist with system transitions, particularly during the implementation of the new Dayforce HCM system, including supporting data migration and integration efforts. You'll also develop Power BI dashboards and reports to provide actionable workforce insights, and streamline data processes through automation, ETL processes, and SQL queries.

Your focus will be on improving the accuracy and integrity of employee data by cleansing, transforming, and validating data from multiple sources, ensuring it aligns with business requirements and compliance standards. You'll play a key role in advising on data governance best practices, such as retention and purging policies, and ensuring data quality throughout the integration processes.

Additionally, you will collaborate with HR, payroll, finance, IT, and external vendors to ensure seamless data management and reporting. You'll support continuous improvement initiatives, optimising data processes, and contributing to the overall system transformation.

 Why work for us?

• Salary packaging, sometimes called salary sacrificing is a huge attraction here! It is a popular way of providing employees in the community sector with tax benefits over and above their salary. It means the real value of a salary package can be significantly higher than the nominal value.

• We believe in families, so we like to provide a family-friendly environment in which to work.
• Opportunities! We have some great talent who are happy to share their experience and skills to help you on your way.
• A supportive and collaborative work environment - we value our employees and the excellent work that they do.
• We live and breathe our values.
• Knowledge that you will be part of a team making significant positive change to the lives of others.

Where good happens # Goodworks 

If this opportunity sounds perfect to you and you meet our essential requirements we can’t wait to hear from you. Please send us your updated CV and a cover letter that tells us a little more about you and why you would be perfect for the role.  

Please click here for a copy of the Position Description 

Applications close: Please don’t delay in submitting your application as applications will be reviewed upon submission.

Please note that prior to any commencement to employment, pre-employment checks must be completed these will include reference checking, proof of COVID-19 vaccination, a national criminal history and right to work check, and a working with children check.

St Vincent de Paul Society Victoria is proactive in supporting child safety

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences.

We encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientations, and gender identities and expressions.